Privacy Policy

Privacy Policy for Advantage Education Recruitment Ltd

Effective Date: 1st March 2025
Last Updated: 1st March 2025

At Advantage Education Recruitment Ltd (“we,” “our,” “us”), we are committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, disclose, and protect your personal data in accordance with the General Data Protection Regulation (GDPR) and other applicable data protection laws.

By using our services or visiting our website, you agree to the terms of this Privacy Policy. If you do not agree with this policy, you should not use our website or services.

1. Who We Are

Advantage Education Recruitment Ltd is an education recruitment agency that provides recruitment services to candidates seeking job opportunities in the education sector and to clients looking to hire qualified professionals. Our company details are as follows:

2. What Personal Data We Collect

We collect personal data to provide recruitment services and to communicate with candidates, clients, and website users. The types of personal data we may collect include:

  • Personal Identification Information: Name, contact details (phone number, email address), date of birth, and address.
  • Professional Information: Curriculum Vitae (CV), work experience, qualifications, professional memberships, references, and interview notes.
  • Application Information: Job preferences, job application history, and interview details.
  • Compliance Information: Documents to verify your eligibility to work in the UK, such as right to work documentation and criminal records checks (where applicable).
  • Sensitive Personal Data: Health data, criminal convictions, or other special category data only where required, and with your explicit consent.

3. How We Collect Your Personal Data

We collect personal data from the following sources:

  • Directly from you: When you register as a candidate, submit your CV, apply for jobs, or communicate with us via email, phone, or other channels.
  • From third-party sources: For example, job boards, social media platforms (such as LinkedIn), or publicly available databases, where legally permissible and relevant to our recruitment services.

4. How We Use Your Personal Data

We use your personal data for the following purposes:

  • Recruitment: To assess your qualifications and match you with suitable job opportunities within the education sector.
  • Communication: To inform you about job openings, interview invitations, feedback, and recruitment-related updates.
  • Client Services: To provide recruitment services to our clients (schools, educational institutions, etc.) by sharing relevant candidate information (with your consent).
  • Compliance: To verify your right to work in the UK and carry out background checks (e.g., criminal record checks) where necessary.
  • Improvement of Services: To monitor and improve the effectiveness of our recruitment services.

5. Legal Basis for Processing Your Personal Data

We process your personal data based on the following legal grounds:

  • Contractual necessity: To fulfil our contract with you for recruitment services.
  • Consent: In certain cases, we may need your explicit consent to process sensitive data (e.g., health information, criminal record checks).
  • Legal obligation: To comply with legal obligations, such as right-to-work checks and other employment-related requirements.
  • Legitimate interests: We may process your data for purposes related to our legitimate interests, such as recruitment and improving our services, provided that your rights and freedoms are not overridden.

6. Data Sharing and Disclosure

We may share your personal data with the following parties:

  • Clients (Employers): We share your personal data (such as CV, work experience, qualifications) with prospective employers in the education sector for job placement purposes. This is done only with your consent.
  • Service Providers: We may share your personal data with third-party service providers who assist us with our business operations, such as background check companies, IT support providers, and payroll services.
  • Legal Authorities: We may disclose your personal data when required by law or in response to legal requests (e.g., to comply with regulatory requirements, prevent fraud, or respond to a subpoena).
  • Other Third Parties: We may share your personal data with other third parties if necessary for business purposes, provided that this is done in compliance with data protection laws.

We do not sell your personal data to third parties.

7. Data Retention

We retain your personal data for as long as necessary to fulfil the purposes for which it was collected, including any legal or accounting requirements. This includes:

  • Candidate data: Retained for up to 6 years after your last interaction with us, or until you request the deletion of your data.
  • Client data: Retained for the duration of the recruitment process and any legal requirements.

Once your data is no longer required, we will delete or anonymize it in a secure manner.

8. Data Security

We are committed to ensuring the security of your personal data. We implement appropriate technical and organizational measures to protect your data from unauthorized access, alteration, disclosure, or destruction. These measures include:

  • Encryption of sensitive data.
  • Regular security audits and vulnerability assessments.
  • Restricting access to personal data to authorized personnel only.

While we take all reasonable precautions to protect your personal data, no method of transmission over the internet or method of electronic storage is entirely secure. Therefore, we cannot guarantee absolute security.

9. Your Data Protection Rights

Under the GDPR, you have the following rights regarding your personal data:

  • Right to Access: You can request a copy of the personal data we hold about you.
  • Right to Rectification: You can request the correction of inaccurate or incomplete data we hold about you.
  • Right to Erasure: You can request that we delete your personal data in certain circumstances (e.g., when it is no longer necessary for the purposes for which it was collected).
  • Right to Restriction of Processing: You can request that we restrict the processing of your personal data in specific situations.
  • Right to Data Portability: You can request a copy of your data in a structured, commonly used, and machine-readable format and transfer it to another data controller.
  • Right to Object: You can object to the processing of your data in certain circumstances, such as when we rely on legitimate interests for processing.

To exercise any of these rights, please contact us at info@advantage-education.co.uk. If you are not satisfied with how we handle your request, you can lodge a complaint with the Information Commissioner’s Office (ICO).

10. Cookies and Tracking Technologies

We use cookies and similar tracking technologies to enhance your experience on our website. For more information on how we use cookies, please refer to our Cookies Policy.

11. International Data Transfers

We may transfer your personal data outside the UK or the European Economic Area (EEA) where necessary, such as when we use cloud-based service providers. In such cases, we ensure that appropriate safeguards are in place to protect your data.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be communicated through appropriate channels and will be reflected on this page with an updated “Effective Date.” We encourage you to review this policy periodically to stay informed about how we are protecting your personal data.

13. Contact Us

If you have any questions or concerns about this Privacy Policy or how we process your personal data, please contact us at:

  • Email: info@advantage-education.co.uk
  • Address: Unit 13 The Sidings Industrial Est, Southampton, Hampshire, United Kingdom, SO31 5QA

Thank you for trusting Advantage Education Recruitment Ltd with your personal data. We are committed to safeguarding your privacy and ensuring that your data is handled responsibly and securely.

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